Actively searching for a job? Keep track of your applications.

Anastasiia Serafyn
3 min readJun 5, 2020


After I moved to the Netherlands, I was actively looking for a job. I sent my CV to almost 60 companies. At first, I didn’t keep track of applications because I thought that I will find a job after a few attempts. I was mistaken and quickly realized that I have to arrange an application tracking process because of the overwhelming volume of responses, questions, calls, etc. It was a great solution since I could analyze the response rate, get ready for the first phone-screenings and adjust my strategy. Eventually, I received 2 offers I had to choose from:)

I am not alone in this. Recently I’ve talked to a Senior Developer who was looking for a job (his contract was terminated due to the crisis). He applied to nearly 50 companies and also created a spreadsheet which was constantly updated during the job search. It helped him to be more prepared, target better and get a new job!

Application Tracking Document

So if you’re looking for a job, I would advise creating sort of Google Doc or any similar spreadsheet to keep a record of:

  • Name of a company
  • Location
  • Vacancy name + link to the job description
  • CV submission day
  • Channel you applied through
  • Stage in the selection process
  • Type of contract
  • 30% ruling assistance (applicable for The Netherlands)
  • Visa (you & family) + immigration arrangements
  • Benefits
  • Probation period
  • Discussed salary expectations
  • Feedback (to learn from it and improve skills to get selected)


I would also add a reminder to ping a Recruiter. It is ok to check on the status of your application every now and then. After the first talk with a Recruiter, I would send a message after 3–4 working days to check if there is any update. Of course, it is the job of Recruiter to keep you informed. However, it never hurts to check yourself and show your motivation once again.

Job location

Stop limiting your job search to your current location. There are plenty of jobs in other regions that could offer remote work, work from home or flexible working hours. Very often, it is not mentioned in a job description.

Common patterns

Check the document on a regular basis to spot common patterns in rejection or success of your application. If you are mostly rejected for similar types of jobs, think twice if you need to spend more time and energy on those vacancies. However, if you really want to get that type of job then work hard on your CV & Cover Letter so you can get better chances.

Always be ready

Again, this application tracking document will assist in checking your job search progress and not only. It will help to avoid an awkward situation when you receive a call from a Recruiter and can’t recall the name of the organization or explain why you applied to that particular job. Of course, you need a job and want to employ your skills. However, Recruiters want to know first about your motivation in applying for a job. Have your document easily accessible so you can open it quickly whenever it’s needed!

Good luck!



Anastasiia Serafyn

Life and Career Coach | I help people who feel lost build gain clarity and uncover their strengths to build a fulfilling life.